Student Organization Resources

More than 140 student groups on campus are registered with the Student Government Association, which is the official student governing body at Penn State Behrend. These groups include academic organizations, student life groups, sports and outdoor clubs, arts and recreational groups, political action groups and fraternities and sororities. These organizations provide students with a myriad of involvement opportunities and the chance to interact with others who share a similar interest.

This web page has been created to provide the tools that members and officers of organizations need to have a successfully run student group. Additional forms can be found on BehrendSync.

Registration

• New Club Process
  Check out BehrendSync for the New Club Proposal Form and the requirements for starting a new club on campus!

BehrendSync Training – Coming Soon

This training is required for an officer from each organization. In-person sessions will be held at the beginning of each semester and as-needed throughout the year. The online version is for reference purposes only.

Budget/Funding

• SGA Budget Packet
  This form will allow your club to request Student Government Association money for equipment and events that are open to all students. Calls for proposals are generally held in September, October, November, January, February, March, and April (for the following academic year). The proposal form can be found on SGA’s portal in BehrendSync.

• SAF Budget Packet
  This form will allow your club to request Student Activity Fee funding for equipment and events that are open to all students. Calls for proposals are generally held in September, October, November, January, and March (for the following academic year). The proposal form and exact deadline dates can be found on the SAF page.

• Expense Reimbursement Form
  This form should be used any time a club would like to spend money from their restricted or unrestricted accounts. Students may print this document or pick up copies at the RUB Desk.

• Budget Appeal Form
  This form will allow your organization to appeal funding a funding decision made by the SGA budget committee. Forms are due to the SGA Secretary no later than 4:00 p.m. on the Thursday on which the Senate is expected to vote.

• Reallocation Form
  Should your organization wish to spend SGA allocated funds on something other than the originally intended purpose, this form is required. It should be returned to the SGA Secretary no later than 4:00 p.m. on the Thursday on which the Senate is expected to vote.

• Catering Quotes
  This BehrendSync form will allow you to create your own quote for standard Housing & Food Service menu items. Quotes for items not appearing on this document should be obtained from the Catering staff no less than one week before an SGA or SAF proposal deadline.

Travel

• Student Travel Registration Form
  This form must be completed at least three days prior to any travel on a student organization-sponsored trip taking place outside Erie County. This includes programs sponsored by SGA, SAF, and/or club non-allocated funds.

• Conduct Standards Agreement
  Students traveling outside Erie County for an overnight club or University event are required to complete this document and return it to Student Leadership and Involvement.

• Approved University Bus Lines
  These are the charter bus lines that are approved to provide transportation for University events. The most commonly used companies at the Behrend campus are Coach USA and First Student.

Event Planning

• Approved University Caterers
  These are the caterers (in addition to Housing & Food Services) that are approved to provide food for University events. This page also includes directions for adding a caterer to the approved list.

• Approved Entertainment Vendors
  These are the vendors that are approved to provide carnival-type entertainment for University events. Depending on the type of event, it may be possible for other artists to be used. Check with Student Leadership and Involvement when planning your event.

• The Club Hub
  The Club Hub, which is Behrend's publicity room, is located in Reed 10H. The staff of the Club Hub is available to assist students with a variety of media projects - both print and digital. Please check the link for their hours of operation, price list, and contact information.

Other Resources

• Policies and Rules for Student Organizations (PDF) | (Word)
  This handbook outlines the most current policies and rules currently in effect. Questions about this information should be referred to Student Leadership and Involvement in Reed 27.

• Posting Policy
  This document will outline the approved areas for posting your event publicity. Questions about this policy should be directed to Student Leadership and Involvement.

• Student Activity Fee
  This page will give you more information about the Student Activity Fee including: deadlines, proposal forms, committee contact information, and more.

• Digital Signage Content Requests
  This page will explain how to create and submit content requests for digital signage.