Tips for Recreating PDF Newsletters as Web Pages

Please keep the following tips in mind as you recreate PDF newsletters as web pages. If you have any questions or need assistance, please contact the Web Team.

  1. Create a landing page for your newsletters. This page will contain the links to the individual newsletters. In addition, if you have a lot of newsletters, you may want to create appropriate subheadings on the web page along with an anchor to those sections.
  2. To paste content from a PDF or Word document into a web page, use the Paste as Plain Text button!
  3. If the PDF or Word document contains hyphenated words, be sure to remove the hyphens after you paste the content to the web page.
  4. If the PDF or Word document contains bulleted text, the bullets will be converted to a symbol bullet on the web page. The symbol bullets are not true bullets; therefore, delete these symbol bullets and reformat the text as true bullets by using the Bullet button.
  5. Use the Heading and Subheading styles to format your article titles.
  6. Rename any images or files so that there are no spaces or special characters in the file name. (Exception: Hyphens are permitted.)
  7. Resize your images using one of the pre-set dimensions (which are available upon upload).
  8. Upload files to their proper locations. Images should be uploaded to the images folder. Other files should be uploaded to the files folder. If you do not have an images or a files folder, notify the Web Team.
  9. Depending upon the length of the content, you may want to left align all photos or you may choose to alternate between left and right alignment for the photos.
  10. If the PDF newsletter refers to the location or subject of a photo, you may need to alter the text if the photo on the web page is not in the same relative location as in the newsletter.
    Example of how the text and photos may appear in a PDF: 
    Jane DoeStudents, Jane Doe (right), and John Smith (left), participated in the annual research conference.John Doe

    Example of how that same text and photos may appear on a web page. Notice that the photos are now vertically stacked. This requires that you change the text referring to the photo (i.e. changing "right" and "left" to "top" and "bottom").
    Jane DoeStudents, John Smith (top), and Jane Doe (bottom), participated in the annual research conference.
    John Doe