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Web Directory Updates

Jump to any section below to learn more about a topic.

  • Leadership Changes
  • New Faculty/Staff
    • Personal Pronouns
  • Current Faculty/Staff
    • Sabbaticals
  • Exiting Faculty/Staff
    • Faculty Emeriti
  • Bios and Other Informational Fields
    • Faculty: Activity Insight/Watermark (Digital Measures) Info
      • Websites
    • Staff
  • Photos

Introduction

The information provided below is directed toward content creators and website contacts—those individuals who either have direct access to edit the Behrend website or act as point persons—for their unit. Other faculty and staff members may find this information useful and should direct requests to the content creator or website point person in their unit. If there is no content creator or you have a question, complete the website feedback form.

The campus web directory provides information about faculty and staff and is organized by category, unit, and/or discipline. Faculty and staff can appear under multiple categories. Listings also appear within other website sections (e.g., department pages or the program pages of each School).

The main School categories display in the following order: School Leadership, Staff, Faculty, Part-Time Faculty, and Faculty Emeriti. Therefore, the program categories list Faculty, then Part-Time Faculty. Also, if Staff are included in a program or department, they will appear before Faculty.

Please note: While the campus web directory can pull in some information from other sources, it is managed separately. The Behrend Web Team does not automatically receive updates made through HR or any other directory.


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Leadership Changes

Submit a list explaining any leadership changes and the effective dates for directors, program chairs, coordinators, etc. These titles are changed in multiple places on the website, and hierarchy changes must occur in several areas, some behind the scenes.


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New Faculty/Staff

The web team will initially set up profiles for new faculty or staff to create ties to LDAP and Activity Insight/Watermark (Digital Measures) and index the new profiles in the directories.

Include your adjunct/part-time faculty to make it easier for students and other directory users to find their info.

Please submit a list including the following:

  • Penn State email address – Needs to be assigned before the profile can be created, as the directory uses it to start the process.
  • Name with degree (e.g., Behrend Lion, Ph.D.)
  • Faculty or Staff?
  • Full-time or Part-time?*
  • Title(s)
  • Discipline(s)/Department(s) – Listed on this page on the web directory.
    • Profiles can appear in more than one department list as needed.
    • Graduate Programs follow the School listings.
    • Outreach Centers are listed under Administrative Departments.
  • Office Location
  • Office Phone Number
  • Mailing Address – Where mail is delivered on campus; usually a central location such as your department office.

*The School Directors have requested that faculty (and some staff) be categorized by full-time/part-time status.

Please see Bios and Other Informational Fields for details on building out the profiles.
 

Personal Pronouns

To facilitate communication, personal pronouns may be added to profiles on a voluntary individual basis. If anyone in your unit would like to display pronouns, please compile and submit a list with a note that says they approve of posting these pronouns on their public web profiles.

At this time, and by AD84 Chosen Identity Policy, individuals may include one of the following pronoun sets:

  • he, him, his
  • she, her, hers
  • they, them, theirs

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Current Faculty/Staff

Content creators can make future updates to profile information or submit them. Please consult with the web team before making changes to departments, leadership roles, or fields synched to Activity Insight/Watermark (Digital Measures). Use the information on this page for new faculty/staff as a guideline for areas that can be updated.

Sabbaticals

During sabbatical leave, faculty remain listed in the web directory. An annotation can be added to an individual's profile noting their leave, such as:
"(On Sabbatical, Fall 2023/Spring 2024)."


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Exiting Faculty/Staff

To delete or unpublish departing faculty or staff, submit a list specifying whether you want them deleted (not returning) -OR- unpublished (not teaching this semester, but may in the future).

If you are a content creator, please do not delete any profiles, even if the system allows it.

Faculty Emeriti

Faculty with Emeritus Status are listed in the directory as one of their privileges, as described in Penn State policy AC25 Emeritus Status. They appear on your School's main list but not as active faculty in each department subcategory.

  • Please provide names of new faculty emeriti. The Chancellor's Office will confirm the change and the faculty will be added to the emeriti category following receipt of official paperwork from the University.
  • Please double-check that your School's list of faculty emeriti is complete and current.

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Bios and Other Informational Fields

Profiles were designed to provide a consistent, standardized overview of information about faculty and staff across the college. The same format is used across all of the Commonwealth Campuses. 

Faculty Bios and Other Fields

Profiles for faculty members include fields that are or can be synched to Activity Insight/Watermark (Digital Measures).

Currently, the fields available to be synched to Activity Insight are:

  • Biography: The Bio tab is set to pull from the "Brief Biography" field. (Activity Insight lists a character limit but will accept longer bios. Therefore, the recommended length can be ignored.)
  • Research Interests: The Research tab is set to pull information from the "Research Interest(s)" field. These should be input in sentence format with commas separating research interests. Only the first 500 characters will come over from Activity Insight.
  • Publications: The Publications tab is set to pull information from the fields "Title of Contribution, Journal/Periodical Title, Date Published" with "published" status.
  • Education: The Education tab is set to pull information from the "Degree, Institution, Emphasis/Major" field(s). (Degrees entered into the "Other" field may not sync appropriately and may necessitate manual updates through the content creator or website contact.)
  • Personal Website† Link: The Personal Website link is set to pull info from the "Personal Website" field. (Some faculty members have links to their previous Behrend profiles with URLs that no longer work. Please update or remove this information accordingly.)

Content creators who have received shared spreadsheets showing which fields are mapped to sync automatically should see relatively current field status for existing faculty. These spreadsheets will be revised when time permits.

When checked on the web profile, these fields are set to sync with profiles overnight. (If a faculty member inputs their info and it does not sync overnight to their profile, request that the sync be re-set or investigated.)

These fields can be maintained manually instead to have more precise control over how and what information is displayed. Faculty should coordinate profile content through their School's content creator(s).

†Websites

  • Individual profiles can contain one relevant website link.
  • Many profiles contain one link to an individual LinkedIn profile or personal academic website.
  • Faculty with extensive publication listings and research projects are encouraged to use a separate platform to have full control in curating and formatting content, hosting CVs and other documents, or including multimedia. Recommendations include creating a Google Scholar profile, updating information on the Penn State Research (Pure) Portal, or creating a personal academic website through Sites at Penn State or another service—any/all of which would be maintained independently by the faculty member. The website link on the faculty member's directory profile could then point to this separate platform for more information.

Staff Bios and Other Fields

Staff profiles can be populated manually with any or all of these fields. Units should coordinate profile content through their content creator or website contact.


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Photos

Photo sessions for staff and faculty are typically scheduled each fall. Additional sessions may be scheduled based on need. If you need to schedule professional headshot photos, please submit a list for your unit. Strategic Communications will collect requests, as well as handle scheduling and any billing.

  • Outdated/Missing Pictures: Please scan your roster for profiles with highly outdated or key missing photos, particularly since headshots are also used for publicity.
  • Photo Submissions: Occasionally, individuals wish to submit a portrait of their own. Ideally, this would be in color and show the subject from the chest up on a simple or out-of-focus background.
    • Profile headshots for the Behrend website should be the following size (or larger in order to be cropped/resized):
      480 pixels (wide) x 600 pixels (high) at 72 dpi.
    • JPG or PNG preferred.
    • Submit photos as an email ATTACHMENT (not embedded in a document or the body of an email). Photos will be reviewed to determine if they can be used.
  • Other Photos: The web team cannot access photos taken or submitted for the Penn State id+ card.

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Website Management

  • Web Content Management Plan
  • Web Directory Updates
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