There are several different options for file storage and sharing. These include:
The "X" drive is a central file service provided by the University to all students, faculty, and staff.
The "X" drive, also known as PASS, is an option for file storage. A connection is made to this location from your office or classroom. The major advantage to this location is that you can save files up to 10 GB. To expand your allocation, visit PSU’s Work site. To learn more about PASS, visit Penn State Access Account Storage Space (PASS).
We suggest that students increase their “X” drive allocation AND change their default storage location to their "X" drive (also known as PASS space). Links and/or instructions are provided below.
Increase the Storage Allocation of the X Drive
Although the "X" drive space starts with only 500 MB of storage, it can be increased to as much as 10 GB. To increase the storage space, visit the PSU Work site.
Change Your Default Location to the X Drive
If you are in a CLM environment (i.e. using PCs which have the Paw icon in the bottom, right corner of the screen), we recommend that you change your default storage location from the "U" drive to the "X" drive. The reason is that the your roaming profile and desktop location in CLM environments are designated as your “U” drive with storage space that is capped at 1 GB. But if you change your default location to the "X" drive, you can increase the storage space to 10 GB. Here are the steps you need to do:
- Increase your "X" drive allocation at PSU Work.
- To change your default location to the "X" Drive: Click on the Paw print icon.
- From the menu, select: Preferences.
- Select the desired location: X (PASS) Drive. (The "X" Drive will be now your default location instead of the "U" Drive.)
- Click the Close button.
Manage Your X Drive
It's suggested that you use WebFiles, a web-based application that makes it easy to access and to manage the files on your "U" and "X" Drives. Instructions are available which explain how to manage files, edit documents, and integrate with other external file sharing services, such as Dropbox, Flickr, and others.
OneDrive is cloud-based storage which is part of the Office 365 suite of applications. OneDrive provides 1 TB of file storage and makes it easy to share documents, photos, and projects with organizations or people both within and outside of the University.
Google Drive is another cloud storage option which is part of the Google Suite for Education at Penn State. Google Drive provides unlimited storage space which allows you to share files with others.
>> Note: Although Box is currently available for file storage, we expect that this option will be phased out sometime in the future. We encourage you to look at the other available options mentioned above. <<
Box at Penn State at is a secure, cloud-based, commercial file storage service. (Unlike other cloud storage services, the servers for Box at Penn State are housed in the U.S. and managed by a PSU system administrator.) This service allows you to store many more types of University data in the cloud.
The major advantage of using Box at Penn State is that it allows you to collaborate and to share your files with others --- even those outside the University (providing that they have a regular Box account). For those outside PSU, you can simply share a file by sending them a secure link to the file location. Plus, it's easy to manage, access, synchronize, and share your files using your desktop, laptop, or mobile device.
Another advantage is that Box provides unlimited storage, although a file can’t exceed 32 GB in size.
For more details about Box at Penn State, please refer to the FAQ and Terms of Service. The FAQ also includes information regarding the types of information that can be stored on Box as well as security measures taken by Box. To learn more about Box, see Box Training.